MS WORD

Microsoft Word is the most popular word processing program – and justifiably.  It is easy to use and allows you to create all different types of documents.   

Our guides will show you how:

How to add a border to a page.

How to Perform a Mail Merge in Word 2010.

How to Cite in Word.

How to produce an E-Form.

These tools become very handy when you are using the MS Word for various purposes.

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Add a border to a page

MAIN MENU

You can put a border around just one page if that page is at the beginning of a document or a section. If the page is in the middle of your document, first insert a section break.

1. To add the border, click Design > Page Borders:
   

1. In the Borders and Shading box, design your border:
   

Under Setting, choose the border style you want.
Under Style, click the line style you want.
Click the arrow under Color and choose a border color.
Click the arrow under Width and choose the width you want.
If you want a clip-art border instead, click the arrow under Art and choose a border graphic.

1. Next, click the arrow under Apply to and choose This section - First page only.
   

(This setting also works if you’re adding the border to the first page in your document.)

1. The Preview box confirms your border styles. To remove the border from one side, click that line in the Preview box.
   

Tip    To change where the border appears on the page, click Options and adjust the margin settings.

For more information on page borders word 2013

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How to Perform a Mail Merge in Word 2010

Classic Mail Merge Menu

Creating multiple e-mails, and changing the recipients information for each e-mail, can be a tedious task However; Word 2010 comes with a Mail Merge feature allowing the user to create multiple e-mails for different recipients at once. Although not that many people know how to use mail merge, this article will show you how.

1 - Launch Word 2010

2 - Navigate to Mailings Tab.

3 - Go to Start Mail Merge options.
 

4 - Click Step by Step Mail Merge Wizard.
 

5 - Choose the type of document you want.
 

6 - This step will ask you to choose what document to use/type document now.
 

7 - Choose your recipients.
 

8 - Choose the Excel worksheet that has your chosen recipients.
 

9 - Click Open.
 

10 - Follow the rest of the Mail-Merge Wizard. Depending on the options chosen different dialog boxes will show up, making very difficult to provide a step by step for the rest. However; the rest of the steps are self-explanatory.
 

11 - Click Finish and Merge on the Mailings Tab when done.

For more information on Mail Merging

or for more DETAILS

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How to Cite in Word

Classic Reference menu

Microsoft Word has many automatic features that help users to write reports and academic papers. One of the most valuable features is keeping a list of sources and citations. Once you learn to enter sources, you can automatically generate a Works Cited list at the end of your paper.

Part 1 of 3: Preparing to Cite Sources

1 - Ask your teacher what style they prefer for citing sources. The most common choices are American Psychological Association (APA), Modern Language Association (MLA), Turabian and Chicago styles.

2 - Gather the important information about all of your sources. This will include authors, title, page numbers, publisher, edition, city of publication, year of publication and date of access.

3 - Become familiar with the edition of Microsoft Word you are using. Each version places the works cited section in a different place. In most editions it is under a “References” tab in the “Document Elements” or “Document Options” section.

4 - Click on the “Works Cited” choice under references. Then, select the style, such as “MLA” from the drop down box.

Part 2 of 3: Citing Sources While Writing

1 - Type your information that you want to be sourced in your Word document. Click on the end of the sentence when you are ready to cite a source.

2- Return to the References tab at the top of the page. Click “Manage” and the plus sign at the bottom of the Citations dialogue box to add a new citation. If you are using a version of Word before 2011, you will click the button that says “Insert Citation” and select “Add New Source.

3 - Fill out the “Create New Source” dialogue box. The fields that are recommended for your style of writing have an asterisk on them.

4 - Press “Ok” when you are finished. The source will be added to your Citations List.

5 - Access the list of citations when you continue to reference the source in your paper. Each time you want to source a piece of information, you can select an already listed source or add a new source to the list. Click “Edit This Citation” to use the source but change the page number.

6 - Add all of your referenced sources to your list when you finish writing your paper. You can also use the “Footnote” and “End note” buttons in the “Citations” box to add notes to each page.

Part 3 of 3: Creating a Works Cited Page

1 - Click the “Bibliography” button when you have listed all the sources and finished writing the paper. Choose between “Bibliography” and “Works Cited.” Your teacher should have specified the type of citation sheet that is required.

2 - Click the “Works Cited” button. The citations will be added in a list at the end of your paper. They are considered a separate object than the writing, similar to a table or image on the paper.

3 - Update the Works Cited object if you change sources in your document. Click on the downward arrow next to the word “Bibliography.” Select “Update Citations and Bibliography.”

4 - Save your document frequently.

For more information on REFERENCING

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 How to produce an E-Form

Classic E-Form Menu

 
Create forms that users complete or print in Word

Keywords

check box; creating forms; drop-down list; drop down menu; electronic forms

You can create a form in Microsoft Office Word 2007 by starting with a template and adding content controls, including text boxes, date pickers, and drop-down lists. Other people can use Office Word 2007 to fill out the form on their computer. In an advanced scenario, any content controls that you add to a form can also be linked to data.

You can also create a form by starting with a sample template. Many are available on the Microsoft Office Online Web site.

NOTE   You can print a form that was created by using content controls in Office Word 2007, but the boxes around the content controls will not be printed.

Create a form

Step 1: Set up Word for creating forms

1. Click the Microsoft Office Button , and then click Word Options.
2. Click Popular.
3. Select the Show Developer tab in the Ribbon check box, and then click OK.
   NOTE   The Ribbon is a component of the Microsoft Office Fluent user interface.

Step 2: Open a template or a document on which to base the form

1. Click the Microsoft Office Button , and then click New.
2. Under Templates, click My templates.
3. Double-click Normal, and then click Template or Document under Create New.
4. Click the Microsoft Office Button , and then click Save As.
5. In the Save As dialog box, give the new template or document a file name, and then click Save.

Step 3: Add content controls to the form

Design the form by sketching a layout first, or use an existing form as a guide. In your form, you can add content controls, tables, and other graphics elements.

On the Developer tab, in the Controls group, click Design Mode, and then click where you want to insert a control.

Do any of the following:

Insert a text control where users can enter text

1. On the Developer tab, in the Controls group, click the Rich Text control  or the Text control .

Insert a text fill-in field

IMPORTANT   Spell Check will not flag any errors that are typed in the text form field. If you want to run Spell Check, use the Rich Text control or the Text control.

1. On the Developer tab, in the Controls group, click Legacy Tools.
2. Click Text Form Field.
3. In the Controls group, click Design Mode, and then do any of the following:
   • To add a line under the field, select the field, and then click Underline in the Font group on the Home tab.
   • To limit the amount of information a person can type in the field, set a maximum width by selecting the field, clicking Properties in the Controls group, and entering a value under Maximum length.
   • To make the field look as long as its maximum length, add instructional text by clicking Properties in the Controls group, and typing text, such as Type your first name here, under Default text.

Insert a drop-down list that restricts available choices to those you specify

1. On the Developer tab, in the Controls group, click the Drop-Down List control .
2. Select the content control, and then on the Developer tab, in the Controls group, click Properties.
   
3. To create a list of choices, under Drop-Down List Properties, click Add.
4. Type a choice in the Display Name box, such as Yes, No, or Maybe.
   Repeat this step until all of the choices are in the drop-down list.

Insert a check box

1. On the Developer tab, in the Controls group, click Legacy Tools.
2. Click Check Box Form Field.
3. Type a space, and then type a label for the check box.
4. To remove the shading from the check box, click Legacy Tools, and then click Shading.

NOTE   You won't be able to select or clear the check box until you protect the form.

Step 4: Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

1. Right-click the content control that you want to change.
2. Click Properties, and change the properties that you want.

Step 5: Add instructional text to the form

Instructional text can enhance the usability of the form you create and distribute. You can change the default instructional text in content controls.

To customize the default instructional text for your form users, do the following:

1. On the Developer tab, in the Controls group, click Design Mode.
   
2. Click the content control where you want to revise the placeholder instructional text.
3. Edit the placeholder text and format it any way you want.
4. If you want the content control to disappear when someone types in their own content to replace your instructions in a Rich Text control or a Text control, click Properties in the Controls group, and then select the Remove content control when contents are edited check box.
5. On the Developer tab, in the Controls group, click Design Mode to turn off the design feature and save the instructional text.

NOTE   Do not select the Contents cannot be edited check box if you want form users to replace the instructional text with their own text.

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Add protection to a form and prepare it for distribution

You can protect individual content controls in a form template to help prevent someone from deleting or editing a particular content control or group of controls, or you can prepare a form to be distributed and filled out by locking it. You can help protect all of the form template content with a password.

TIP   If you want, you can test the form prior to distributing it. Open the form, fill it out as the user would, and then save a copy in a location that you want.

Protect parts of a form

1. Open the form that you want to protect.
2. Select the content control or the group of controls to which you want to restrict changes.
   To group several controls, select the controls by pressing SHIFT and clicking each control that you want to group. On the Developer tab, in the Controls group, click Group, and then click Group.
3. On the Developer tab, in the Controls group, click Properties.
   
4. In the Content Control Properties dialog box, under Locking, do either of the following:
• Select the Content control cannot be deleted check box, which allows the content of the control to be edited but the control itself cannot be deleted from the template or a document that is based on the template.
• Select the Contents cannot be edited check box, which allows you to delete the control but does not allow you to edit the content in the control.
  NOTE   This option is not available for all controls.
5. 
   

Prepare a form to be filled out

1. Open the form that you want to lock so that it can be filled out.
2. On the Developer tab, in the Protect group, click Protect Document, and then click Restrict Formatting and Editing.
   
3. In the Protect Document task pane, under Editing restrictions, select the Allow only this type of editing in the document check box.
4. In the list of editing restrictions, select Filling in forms.
5. Under Start enforcement, click Yes, Start Enforcing Protection.
6. To assign a password to the document so that only reviewers who know the password can remove the protection, type a password in the Enter new password (optional) box, and then confirm the password.
   IMPORTANT   If you choose not to use a password, anyone can change your editing restrictions.
   Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. For more information, see Help protect your personal information with strong passwords.
   It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect.

For more information E-FORMS